Sabriya Hill, Henry County Clerk of Superior Court
Sabriya Hill is the Henry County Clerk of Superior Court. The Georgia Superior Court Clerks' Cooperative Authority lists her year of election as 2021 and identifies the office at One Courthouse Square, McDonough, GA 30253. Kimberly Phelps is listed as chief deputy. The GSCCCA featured-clerk page highlights Clerk Hill's work on digitizing records and adopting technology to improve public access. The legal organ for official notice publication in Henry County is The Henry Herald, which the Clerk's office identifies on the GSCCCA listing.
The Clerk's office covers the Superior Court of Henry County and is the official records custodian for filings, judgments, deeds, liens, and the Real Estate Division through the Land Records System.
Clerk of Superior Court Contact and Hours
Henry County Clerk of Superior Court
1 Courthouse Square
McDonough, GA 30253
(770) 288-8022
Fax: (770) 898-7573
Mon-Fri 8:00 AM-5:00 PM
Clerk of Superior Court Divisions
The Clerk's website is organized by division. Each division has its own forms and procedures.
- Civil Division: adoption, civil and domestic forms, eFiling, divorce, legitimation, name change, foreign subpoenas, Georgia Legal Aid links, process servers, temporary protective orders.
- Criminal Division: record restrictions and expungement resources, criminal courtroom forms and documents.
- Real Estate Division: deeds and liens, fees, locating records, notary public, plats, trade names, UCC filings, FANS (Filing Activity Notification System).
- Court Services: Archives, eCertification, mail requests, Access Judicial Records Online, Case Management Docket Search, civil and criminal cost schedules, Family Law, subpoenas, writs of fieri facias.
- Administrative Division: Clerk policy, office administration, Board of Equalization support.
Clerk Search Tools for Henry County
The Clerk operates and links several public search tools. Each covers a specific division of court records or recorded documents.
| Tool | URL | Notes |
|---|---|---|
| Superior Court Case Search | SuperiorSearch | Felony, civil, divorce, equity; image printing needs account |
| State Court Case Search | StateSearch | Misdemeanor, traffic, county civil |
| Magistrate Court Docket | MagistrateSearch | Public login: public / public; real-time docket |
| Land Records System | LRSSearch | Deeds, liens, plats; account required for fraud alerts |
| Superior Court Images | SuperiorSearchImages | Account required to print images |
How to Request a Certified Copy
Certified copies are issued by the Clerk through eCertification, mail, or in-person requests. The steps below apply to most court file types.
- Identify the case number and the court division (Superior, State, Magistrate, Probate).
- Open the Clerk's Court Services menu and select eCertification, or visit the office in person.
- For mail requests, write the request, include the case number, sign and date, and enclose payment by check or money order made out to the Clerk.
- Specify the documents needed: full case file, specific filings, or specific orders.
- Receive the certified copy by mail or through eCertification delivery. Allow processing time, especially for older paper files retrieved from Archives.
Records Request Form Fields
Clerk request forms vary by division. The standard fields below cover a typical certified-copy request for a Henry County court record.
| Field | Type | Required | Notes |
|---|---|---|---|
| Requester Name | Text | Yes | Full legal name and any business name |
| Mailing Address | Text | Yes | Used for return mail and certified copies |
| Phone | Text | Recommended | For follow-up questions |
| Text | Recommended | For eCertification delivery | |
| Case Number | Text | Yes | From the docket or prior court paperwork |
| Document Type | Text | Yes | Final decree, order, judgment, certified copy of full file |
| Number of Copies | Number | Yes | Each certified copy incurs a separate fee |
| Payment | Check or Money Order | Yes for mail requests | Made out to the Clerk of Superior Court |
Clerk of Superior Court Fees
Certified copy and search fees at the Clerk's office are set by the Clerk under Georgia law. The Clerk publishes civil and criminal cost schedules on the official site. Open records-related fees for the Sheriff's law-enforcement files are listed on the HCSO Open Records page and follow the framework in O.C.G.A. § 50-18-70.
Confirm specific certified-copy and search fees with the Clerk's office before mailing payment. The civil and criminal cost schedule pages on the Clerk's site list the exact amounts.
Real Estate Records Through the Clerk
The Clerk's Real Estate Division is the recording office for deeds, mortgages, liens, plats, UCC filings, trade names, and tax lien recordings in Henry County. The Land Records System is the public search front-end for the recorded documents. The Clerk also operates Filing Activity Notification System alerts, which let property owners get an email whenever a document is recorded against their name in Henry County. FANS is a free tool that helps detect fraudulent deed filings.
GSCCCA's real-estate eFile platform lets attorneys, title agents, and other authorized users file deeds and other instruments electronically. Notary public appointments, trade name registrations, and UCC filings are also handled by the Real Estate Division.
Other Clerk Services
The Clerk's office covers many functions beyond case docketing. Jury management, DD214 recording for veterans, notary public appointments, charters, limited partnerships, and federal, state, and county tax lien recordings all sit with the Clerk. eCertification lets the office issue certified copies digitally for many file types. eFiling for civil, domestic, and criminal cases is available through PeachCourt. The Clerk page also links to Guide & File interviews, a self-help tool for common civil filings.
Henry County Court Archives
The Clerk of Superior Court runs a court archives function for older paper records. Modern files are scanned and available through the MicroPact case management system, but historical case files predating digitization may need to be retrieved by archives staff. The GSCCCA featured-clerk page describes a significant digitization effort under Clerk Hill that brought older Henry County records into digital form. People requesting historical records should plan for additional retrieval time and should call the Clerk's office before traveling.
Statutory Duties of the Henry County Clerk
The Clerk of Superior Court duties in Georgia come from O.C.G.A. § 15-6-61 and related statutes. The Clerk files, dockets, records, and preserves Superior Court records. The Clerk also handles real estate recording for the county, manages juries, and issues writs and certified copies on behalf of the court. The Clerk's office is constitutionally elected, which keeps it separate from the judges and the District Attorney; the Clerk is accountable directly to Henry County voters.
Each Georgia Clerk of Superior Court is also a member of the Georgia Superior Court Clerks' Cooperative Authority (GSCCCA). GSCCCA maintains statewide systems for real estate eFiling, UCC filings, notary public records, and PT-61 real estate transfer tax filings. The Cooperative Authority is one reason that many Georgia counties have similar Clerk workflows for real estate and recording, even when court case management runs on different vendor platforms.
Filing Information at the Clerk's Office
The Clerk's Filing Information menu includes step-by-step pages on creating an eFiling account, required documents for starting a case, required documents for service, proposed orders, common reasons for filings being rejected, requesting a hearing date, post-judgment filings, working with exhibits, opening a default, Guide & File interviews, converting documents to PDF, proper eFiling of pleadings, requesting service through PeachCourt, eFile criminal cases, and eFile real estate records through the GSCCCA platform. Pro se filers especially benefit from the "common reasons for rejections" page because it prevents small format errors that delay otherwise good filings.
Clerk Self-Help and Legal Aid Links
The Clerk's Civil Division page links Georgia Legal Aid and the Georgia Courts Legal Self-Help resources. The Family Law page hosts a sign-up form and forms list for divorce, legitimation, and name change. Process server registration runs through the Clerk's office. ADR (Alternative Dispute Resolution) for the Sixth Judicial Administrative District is linked from the Superior Court page at adr6th.org. The Law Library is also accessible through the Superior Court page, and the Clerk's Court Services menu includes a legal-advice disclaimer reminding the public that staff cannot give legal advice.